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Special Assistant - General Secretariat Grade PL-2

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  • Position N°: SAP 50001493
  • Reference: ADB /12/002
  • Publication date: 11/01/2012
  • Closing date: 08/02/2012

Objectives

The mandate entrusted to the General Secretariat (SEGL) of the Bank Group consists primarily of the following: (i) serve as the Secretariat of the Boards of Governors, Boards of Directors and of their subsidiary organs and to manage the relations between these organs and Bank Management; (ii) co-ordinate statutory relations between Management, the Boards and member countries; and (iii) provide administrative, protocol and related support services to Elected Officers. Likewise, it is in charge of the documentation, archives and conference services of the Institution. It also provides protocol services for the entire Institution as and when feasible.

The specific mandate of the Special Assistant shall be to provide intellectual and program support to the work of the General Secretariat, particularly with respect to strategic policy, programming and project documents. He/she shall also advise and assist the Secretary General in all matters pertaining to the: (i) operation and discharge of the duties of the General Secretariat; (ii) proceedings of the Boards of Governors, Boards of Directors and their subsidiary bodies; and statutory relations with the member countries.

Duties and responsibilities

  • Advise and assist the SG in the planning, programming and coordination of SEGL’s activities and ensure that they are consistent with the strategic thrust of the Institution and subsequently monitor implementation of the said activities. To this end he/she must stay abreast of the Bank’s policy issues and strategic options.
  • Oversee and coordinate the activities of the Front Office; Prepare the Strategic Plan and Annual Work Programme of SEGL.
  • Prepare or coordinate the preparation of briefs, working and background documents and analyses for the SG particular in relation to policies, guidelines, Country Strategic Papers (CSPs), project and program documents, Economic and sector works, strategic plans, prior to Board and other internal and external meetings;
  • Prepare or coordinate the preparation of correspondence, reports and any requisite materials from SEGL to the member countries, Boards, other organizational units of the Bank and sister institutions, under the supervision of the SG;
  • Participate with and assist the SG in internal meetings such as SMCC, PMG meetings as well as the interdepartmental meetings and task forces set by Senior Management;
  • Liaise with member countries, other organizations and institutions to prepare SEGL’s contributions to major joint meetings;
  • Develop partnerships and launch/pursue initiatives of common interest with other institutions and bodies;
  • Analyze issues to be discussed or effectively discussed by the Boards and their committees and produce reports thereon for the perusal of the Secretary General; Assist the SG in monitoring SEGL’s reform and in managing SEGL’s human resources, and assets with CHRM and CGSP;
  • Perform any other tasks assigned by the SG.

Selection Criteria

Including desirable skills, knowledge and experience

  • At least a Master’s degree or its equivalent in Economics, Management, Law, Engineering or related fields;
  • Sound knowledge of Multilateral Development Bank, like the Bank, their policies and procedures and Board Procedures;
  • Preferably at least eight (8) years relevant professional experience in a Multilateral Development Bank and sound analytical skills including in operations;
  • Very good command of the two working languages (English/French) of the Bank and proven report-writing skills;
  • Very good interpersonal relations, facilitation skills and ability to lead and motivate a team; proven ability to manage and deliver many products and projects within the required time;
  • Attention to details (be rigorous); client and results oriented; be able to work within a team and resourceful; proven ability to prepare work programmes and monitor their implementation;
  • Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint).

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Special Assistant - General Secretariat (61 KB)

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