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Executive Secretary King Abdullah University of Science and Technology (KAUST)

Saudi Arabia
Competitive salary and benefits

We are seeking an experienced professional Senior Executive Secretary to support the work of the Vice President of Education. This is a busy role, where you will be responsible for the efficient and accurate administration of all communication with the VP's office including: the scheduling of appointments and meetings, processing correspondence, organizing travel, maintaining filing systems and purchasing on behalf of the office.

You will often be the first point of contact for the Vice President's Office and you will frequently deal with enquiries from other Executives, Faculty and Visitors. Therefore, an outstanding telephone manner and excellent interpersonal skills are essential.

The role will involve working closely in a small collaborative team, where you will need to demonstrate flexibility to respond to changing demands. You should have experience of working in a similar position which means you will have:

  • Ability to use sound judgment when balancing conflicting demands and prioritizing requests.
  • Ability to plan, schedule and monitor own work within short time horizons.
  • Demonstrates a rational and organized approach to work.
  • Able to work without frequent reference to others.
  • Performs a range of varied work activities in a variety of structured environments.
  • Understands and uses appropriate methods, tools and applications.
  • Identifies and negotiates own development opportunities.
  • Strong English communication skills both written and verbal.
  • Ability to work in a team.
  • Absorbs technical information when it is presented systematically and applies it effectively.
  • Demonstrates diligence and ownership of duties, works beyond the normal scope of work-day or week when required.
  • Ability to modify priorities to respond to the 'unplanned' and last minute changes.
  • Ability to deal with highly confidential and sensitive information and able to discuss this discretely within the immediate group.
  • Flexibility and adaptability to changing priorities and work needs.
  • Ability to create rapport with others, in a socially and culturally diverse environment.
  • Content to work outside one's specific position and support the wider team where necessary.
  • 50 wpm touch typing skills (in English)
  • Strong competence in MS Office Suite as well as email/diary software.